Quick reference deposit preparation instructions for Bank of America
Daily deposits are prepared and delivered to the bank or the Office of the State Treasurer (OST) within 24 hours of receipt. Each agency will use individual polybags distributed by our office. The traditional locked canvas type bags are no longer used. The polybag inventory will be maintained by OST and can be ordered by contacting Deanna Moore at 360-902-8910 email@example.com or Ryan Pitroff at 360-902-8917 firstname.lastname@example.org.
- All checks should be endorsed with the agency's endorsement stamp.
- Checks should be batched approximately 100 at a time with a calculator listing.
- Two tape listings should be prepared for each batch, one retained by your agency.
- List each batch total separately on the deposit slip.
- Record cash and coin where indicated on the deposit slip.
- Cash and coin should be verified by another individual and initialed.
Instructions appear on each bag. Each polybag has a removable trace number on the top which corresponds to the bar code printed on the front of the bag. Tear this strip off, record the number on the deposit slip and attach it to your agency's deposit paperwork. This reference number will be the only way that the polybag can be traced once it has been sent to the bank.
There are single and double pocket polybags. Our office will work with you to determine what combination will best meet your agency's needs.
The single pocket bag can be used for deposits that include checks only.
The double pocket bag should be used for deposits containing both cash and checks or cash only. If you use the double pocket bag containing cash, only one deposit per bag is allowed. Multiple deposits with checks only can be placed together in the same bag.
Once the bag is sealed, if you need to re-open it, discard the used bag and place in a new one.